Key responsibilities and objectives:

– Front Desk Management:

• Greet and welcome visitors in a warm and professional manner, ensuring they are properly directed to their destination.
• Answer, screen, and forward incoming phone calls, taking messages when necessary.
• Maintain a clean, organized, and presentable reception area at all times.

– Visitor Coordination:

• Manage visitor check-in and check-out procedures, including maintaining visitor logs and issuing visitor badges.
• Notify employees of visitor arrivals and coordinate with security as needed.
• Provide information and assistance to visitors, ensuring a positive experience.

– Administrative Support:

• Assist with scheduling and coordinating meetings, including booking meeting rooms and arranging refreshments.
• Handle incoming and outgoing mail, courier services, and deliveries.
• Manage office supplies inventory and place orders when necessary to ensure availability of essential items.

– Customer Service:

• Respond to inquiries from employees, visitors, and callers with accurate information and a helpful attitude.
• Handle customer and client inquiries or direct them to the appropriate department or individual.
• Address and resolve basic issues or escalate them to the relevant department for further assistance.

– Compliance & Confidentiality:

• Ensure compliance with company policies, including visitor management and security procedures.
• Handle sensitive information with confidentiality and discretion.

Skills and qualifications:

• High school diploma or equivalent; a diploma in Office Administration or a related field is preferred
• 3 – 2 years of experience in a receptionist, administrative, or customer service role.
• Previous experience in a corporate or professional office environment is a must.
• Strong communication and interpersonal skills, with the ability to interact effectively with employees, visitors, and callers.
• Knowledge of Saudi cultural norms and practices in a corporate setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
• Fluency in Arabic and proficiency in English is a must.

If you meet the requirement and available please apply and send CV to [email protected]